Reports Setup

Instructors are able to view the results of surveys they have posted from the Surveys area. This can be done in the form of survey Statistics or Reports.

Track survey progress and results

Survey progress and results may appear different depending on how the survey was set up. Unless the survey was made anonymous, the progress and results will display a list of users. Survey progress and results are found under Statistics in the survey drop down menu.

1. Navigate to Surveys.

2. On the Manage Surveys tab, from the survey's Actions menu, click Statistics.

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3. In the Users tab, search for users and their listed attempt types. You can restrict your search of survey results by attempt in the Attempts tab.

4. To view a specific user's results, click on an individual attempt. To view the number of attempts per question within a survey, click View Overall Results at the bottom of the page.

Set up survey reports

Survey reports gather information on survey data. Survey reports are different from survey results; they collect and present more types of information than is available through results. Choose a report type to display question statistics, question details, user statistics, attempt details, or user attempts. You can also select a release date and choose which roles have permission to view each report.

To set up survey reports

1. Navigate to Surveys.

2. On the Manage Surveys tab, click the name of the survey.

3. On the Reports Setup tab, click Add Report.

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1. Enter a Report Name.

2. Choose a Report Type:

   • Summary Report: You can display aggregate data for multiple choice, true and false, Likert, multi-select, and matching question types. You can also display text responses for written response, short answer, and fill in the blanks question types.

   • Individual Attempts: This report displays each attempt individually. You can choose to hide the user’s first and last name when the Individual Attempts report is viewed.

3. You can choose to immediately release a report after a survey submission, or enter an alternate date and time.

4. In the Release Report To section, select the check box beside each role you want to release the report to.

5. Click Save.

View a survey report

You can export survey statistics and reports to a file for data analysis. The file contains all pertinent information from the survey so that you can query, sort, and evaluate the data without being connected to the learning management system. You must set up survey reports from the Reports Setup tab for the appropriate survey before you can view or export reports.

To view a survey report

1. Navigate to Surveys.

2. On the Manage Surveys page, from the Actions menu of the survey you want to view, click Reports.

1. Click on the report name.

2. If you want to restrict your report within a specific time frame, select the From and To check boxes and enter the date restrictions.

3. Click Generate HTML to view the report in your browser, or click Generate CSV or Generate Excel, to save the report on your computer.

Step-By-Step Report Generation and Distribution

Instructors may find that they wish to download and share aggregate results data from a survey. This can be done by first generating a report, and then downloading it as a PDF.

Setting up Report Generation

1. Select the drop-down arrow next to a survey and select “Edit” to open the survey editor.

2. Select the Reports Setup tab along the top tabs. Select the Add Report button.

3. Choose a name for the report, then Confirm that Summary Report, Show aggregate data, and Show text responses are selected.

   1. Check that the report is set to release immediately (if results are already collected) or set the report to release after all data is collected.

   2. Select to release the report to the Instructor. Click the Save button to finish.
      
      

4. Select Save and Close to close the survey editor.

Printing the Report

1. Select the drop-down arrow next to the survey and select “Reports”.

2. Select the report that you wish to generate.

3. Select the Generate HTML button. This will open a new page with the results information displayed.

4. Scroll through the data, and select Expand Responses under any of the written response questions.
   
   

5. Select the Print Report button in the top-right of the page, this will display a print preview where instructors can look over the results one more time before printing to PDF.

6. Distribute as a PDF where necessary.