Microsoft Forms in PowerPoint

Microsoft is in the process of deploying a method to combine interactive Forms (i.e. the Microsoft product) into PowerPoint presentations. This is part of the larger Present Live toolset, which essentially shares a PowerPoint as a livestream. This must be launched from the web browser version of PowerPoint.

Brock users do have access to the new tools, but setup is currently a bit confusing. PowerPoint must be updated to the latest version to use the Forms features.

Once in place, PowerPoints can be presented with interactive Forms questions and polls. This can be used for quick, real-time engagement, information gathering, or even assessment--all without leaving the PowerPoint itself.

Create a Form

Microsoft Forms can be accessed through your Brock Office365 account and runs entirely in a web browser. There are many options for questions, polls, rating, and scaling, and responses can be viewed in a live-tracking dashboard or gathered into a spreadsheet.

Consult Microsoft’s own guides for getting the most out of Forms.

Create a PowerPoint

Microsoft PowerPoint is an exceptionally powerful presentation-building tool and is also available through your Brock Office365 account. It can run through a web browser or as a desktop application and some options in the following instructions may differ slightly between the two versions.

Open

Forms in the Office365 menu.

Insert a Form into a slide

You can embed a Form into a slide via the Insert tab, where you'll find the Forms icon.

 

Open

Forms options in the Insert tab.

You can also find it in the Home tab under Add-ins, although it may need to be enabled. If not displayed immediately, you’ll have to click Get Add-ins and look under the Admin Managed tab. This can also be done through the File menu.

The link to a Form can be found through the Collect responses button when editing in Forms itself. You should also be aware of the sharing options in the top-left.

Once the link is added, you will be prompted to choose between Present for Interactive meetings and Collect responses offline.

The latter will embed the Form in its entirety and, while not ideal for a presentation, could be used to asynchronously gather feedback or function as a more involved quiz.

The former option will embed the Form, beginning with the first question and in accordance with the options you selected in the Form. This will also include a QR code to link directly to the Form, which means that viewers can still access the questions if the presentation is not shared in a live, interactive setting.

Present your PowerPoint

The Present for Interactive meetings option will embed a live web form that will render when using the Present Live presentation option. This eliminates the need for screen switching, allowing you to seamlessly present without interruption.

Presenting the PowerPoint through Teams, or by sharing your screen through any other presentation or meeting tool, will not render an interactive form but will still offer access to the form through the QR code or short URL.

View the responses to your Form

To see the responses to your form or quiz, return to Forms in to your Microsoft 365 account. Open the appropriate item in your My forms page, and then select the Responses tab at the top of the page. The option to export responses to a spreadsheet is on the right.