Student Absence Self-Declaration Form

Students can submit the Brock University Student Absence Self-Declaration Form twice per course per term. The form acts in place of a doctor’s note for short term illnesses lasting 72 hours or less. While not required, instructors may find it helpful to facilitate student use of this form through Brightspace, where submissions can be tracked and recorded.

Download the Student Absence Self-Declaration Form:

Learn more about the form and other services from https://brocku.ca/health-wellness-accessibility/student-health-services/

Tracking Student Absence Self-Declaration Form Submissions

CPI recommends making use of the Assignments tool to track submissions of the Student Absence Self-Declaration form. Instructors can create an assignment with the form file attached, and set the assignment to only allow for one file and one submission. This will make it so students can only submit the form once across the duration of the course, because students are permitted to submit the form twice per course per term, and Brightspace doesn’t have a limit of 2 submissions, instructors will have to copy the assignment and create another for the second submission.

Download an Assignment Package

CPI has created a .zip file containing a pre-made assignment section for the Student Absence Self-Declaration forms. Instructors need only download the zip file, then import it into their site as a Brightspace package using the Import/Export/Copy Components tool.

The file is below. Select it then select the download cloud next to the “x” in the top-right to get the full .zip file.

Open

CPI provides import steps in our Import/Export/Copy Components article.

Instructions for Creating an Assignment

For instructors who would prefer to create the assignments themselves, the basic steps are listed below.

1. Create an Assignment.

2. Insert instructions for the students to follow regarding filling out the form.

3. Upload the form as a file attachment for students to download ( ).

4. In the Submission and Completion sub-menu, set Files allowed per submission to One File, and Submissions to Only one submission allowed.

5. Once done editing, click Save and Close.

6. Select the drop-down arrow next to the assignment, and select Copy Assignment.

7. Rename the title of the assignment to reference that it is for second use of the form, then select Save and Close.

Check out CPI’s Create an Assignment article for assignment-construction tips.