The Office of the Registrar supports the collection of final grades from Brightspace and other sources. The current system allows instructors to pull class grades into BrockDB.
This process is typically performed once all assessment has been collected and there is a satisfactory selection of Final Grades in Brightspace Grades. See the main Grades page for more information. Brightspace Grades always produces a calculated grade based on entries and set up; if you wish to adjust final grades that must be done in Brock DB.
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Overview
A Brightspace course site must be Active to perform the transfer. A site can be re-activated (or de-activated) from Course Offering Information.
All grades in Brightspace must be entered or excluded. Be sure to enter zeroes where students have earned them before transferring grades into Brock DB.
To import final grades from Brightspace into BrockDB:
Navigate to the BrockDB interface.
Go to My Work → Brock DB - Menu → GradeBook → FinalGrade.
Enter the Academic Year, choose the Academic Session, and then select the class from the Change Course dropdown.
Find the Final Grade Maintenance tab.
Click the Go button beside Transfer Grades.
Final Grades (specifically the item in Grades named Final Calculated Grade) from Brightspace will be populated in the Final Number and Final Letter columns and are ready to be released.
Full Instructions
The Registrar’s Office regularly provides complete and up-to-date instructions. These cover the steps above in further detail and outline alternative methods for importing grades into BrockDB, including from a spreadsheet.
The Winter 2023 instructions are attached below.
Brock University Information Technology Services provides additional information and support for the BrockDB Faculty Gradebook.
When are grades due?
The Brock University Faculty Handbook, Section 3, sub-section 9.3.2 https://brocku.ca/university-secretariat/faculty-handbook/section-3/#9.3_Examinations states:
Final course grades, are to be submitted to the Office of the Registrar within seven working days of the examination completion date. In the case of Summer Session, the period would normally be three working days. For courses which do not have a final examination scheduled during the examination period, final grades must be submitted to the Office of the Registrar within seven working days after the end of the examination period (or three days in the case of Summer Session). Exceptions should be determined by agreement between the Dean and the Department Chair and then conveyed to the Office of the Registrar. Grades received after this period will automatically have a grade of NR (Not Reported) recorded for the course.
This means, for specific courses,
For courses with exams, you can look up when it's timetabled, https://brocku.ca/guides-and-timetables/timetables/?session=fw&type=ex&level=all , and add seven working days (three in the summer).
For courses without final exams, you can look up the “Examinations end” date https://brocku.ca/important-dates/academic-term/ and add seven working days (three in the summer).