Microsoft is in the process of deploying a method to combine interactive Forms (i.e. the Microsoft product) into PowerPoint presentations. This is part of the larger Present Live toolset, which essentially shares a PowerPoint as a livestream. That component must be launched from the web browser version of PowerPoint.
Brock users do have access to both tools, but setup is currently a bit confusing. PowerPoint must be updated to the latest version to use the Forms features.
Once in place, PowerPoints can be presented through Teams with interactive Forms questions and polls. This can be used for quick, real-time engagement, information gathering, or even assessment--all without leaving the PowerPoint itself.
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Relatedhttps://support.microsoft.com/en-us/office/create-a-poll-in-outlook-46893563-ab12-4bd0-aff7-26f5a488fea0 |
Create a Form
Microsoft Forms can be accessed through your Brock Office365 account and runs entirely in a web browser. There are many options for questions, polls, rating, and scaling, and responses can be viewed in a live-tracking dashboard or gathered into a spreadsheet.
Consult Microsoft’s own guides for getting the most out of Forms.
Create a PowerPoint
Microsoft PowerPoint is an exceptionally powerful presentation-building tool and is also available through your Brock Office365 account. It can run through a web browser or as a desktop application and some options in the following instructions may differ slightly between the two versions.
Insert a Form into a slide
You can embed a Form into a slide via the Insert tab, where you'll find the Forms icon.
You can also find it in the Home tab under Add-ins, although it may need to be enabled. If not displayed immediately, you’ll have to click Get Add-ins and look under the Admin Managed tab. This can also be done through the File menu.
The Forms button via Insert will open a sidebar offering options for inserting existing Forms or creating new ones. Choosing to create or edit will take you to Forms in your web browser.
Inserting a form (or when using the option through Add-Ins) will add a new object in your slide. Resize as necessary and then paste in the link to your Form.
The link to a Form can be found through the Collect responses button when editing in Forms itself. You should also be aware of the sharing options in the top-left.
Once the link is added, you will be prompted to choose between Present for Interactive meetings and Collect responses offline.
The latter will embed the Form in its entirely and, while not ideal for a presentation, could be used to asynchronously gather feedback or function as a more involved quiz.
The former option will embed the Form, beginning with the first question and in accordance with the options you selected in the Form.
This will also include a QR code to link directly to the Form, which means that viewers can still access the questions if the presentation is not shared in a live, interactive setting.
Once "Present for interaction meeting” is selected your form/quiz will be displayed in Present mode which is a live web form. This eliminates the need for screen switching, allowing you to seamlessly present without interruption. By providing quick access to the form through QR code or short URL, the audience can respond immediately enabling you to gather responses in real time.