Create a Recurring Meeting in Teams

Instructors who host online synchronous lectures will find it helpful to set up a recurring meeting in Teams. They need only go through the meeting-creation process once.

Steps for Creating a Recurring Meeting

1. Log into Teams

2. Select the Teams tab along the left-hand side of the tool (not to be confused with the software named Teams). Your various class Teams sites will appear here in squares labelled with the course code.

Open

3. Click on the Team that you want to schedule a recurring meeting in.

4. In the upper right corner of the Team window, expand the Meet button by clicking the drop-down arrow and select Schedule a meeting

Open

5. When the New Meeting window opens, fill in the following fields:

   1. Add a Title

   2. Set the correct date and time for the first occurrence

   3. Change the Repeat box to repeats Custom

   4. In the Custom recurrence area

      1. Set the Repeat every to 1 week (or as appropriate)

      2. Set the End to the last date of class

   5. Confirm that the meeting is associated with the current class Team’s General channel (or other channel as appropriate)

6. Once all details are added click Send at the upper-right

Additional Steps

This process can be repeated for other channels.

Instructors may need to enter the Calendar on the left-hand and navigate to and delete single meeting occurrences that are repeating on holidays or during other conflicts.

Joining a Meeting

Students and Instructors can join the Scheduled meeting in the MS Teams Calendar or the Teams channel itself. Watch for the Calendar icon to signify that you are joining the scheduled meeting, not joining or creating an ad-hoc channel meeting (which is a common source of confusion).