You can enter grades in another application (Excel) and import them into Brightspace using a CSV, TSV or TXT file. Grades can also be exported to other applications as a CSV or XLSX. New items can be created by adding columns to the import template. Any grades you import for discussion grade items and assignment grade items are also synchronized back to Discussions and Assignments as published feedback. Grades can also be exported to other applications as a CSV or XLSX.
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The import file MUST follow a strict format provided by D2L. See the sample file provided here:
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Exporting Grades
Grades can be exported to CSV or XLSX file formats. These file types are compatible with Microsoft Excel and MacOS Numbers. D2L strongly encourages creating grade items and entering grades directly in Brightspace for the most compatible and reliable experience. Gradebook can be exported for all users in a course, or by groups. Follow the instructions outlined below:
Go to Grades Tool homepage.
Select Export.
Specify the desired export details and formatting, including what users to export grades for - this can be “All users” or by “Groups”.
The “Key Field” is the left most column and how users will be sorted by.
The “Sort by” tab specifies how user information is organized in columns from left to right.
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Do not select the “Grade Scheme” option if you want to use the export file for an import later as it is not compatible with the import format. |
Select the Grade Items to be exported at the bottom of the page. (All items are selected by default)
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Once the file is prepared click Download.
The file can now be opened with programs that support the CSV file type or Excel.
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Importing Grades
D2L strongly recommends instructors to enter and manage grades within the Grades Tooltool for the best experience. Only grades that have changed should be imported into the Gradebook. Grade items that have not been changed in the CSV files should have these columns deleted prior to upload. While new items can be added via the CSV upload it is strongly recommended to only create new grade items within the Grades Tooltool. This page covers how to prepare your file for upload and upload your grades.
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Enter grades or grade changes. Ensure all users have an org ID or username linked to their row - if not their information will not be imported.
Save file as a CSV.
Windows (Microsoft Excel) go to: Save As > File type: CSV.
MacOS (Numbers) got to: Export To > CSV…CSV
Note Remember where you have saved this file and the name!
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Click Import.
Click Choose file.
Select the .csv file you want to import, then click Open.
Click Continue. You will see a Processing… message while your file is loading.
You will see a page displaying any errors and warnings that were found. Click Continue.
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The Errors and Warnings page will appear even if there are ZERO errors. |
You will see a preview of the new grades for each student. Review here for accuracy before continuing.
Click Import. You will see an “Imported Successfully” message and your imported grades will appear under the Enter Grades tab of your Gradebookgradebook.
Importing Grades and Creating New Grade Items from the Import
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Select the .csv file you want to import, then click Open.
Click Continue. You will see a Processing… message while your file is loading.
If new grade items are recognized they will be listed in Step 2: Create New Grade Items.
Review the new items and select the grade type (Numeric or Pass/Fail)
After clicking Continue, Step 3: New Grade Item Properties is where you will set properties for the grade item: category, max points, can exceed, bonus.
Click Continue. Next you will see a page displaying any errors and warnings that were found.
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| Note |
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The Errors and Warnings page will appear even if there are ZERO errors. |
You will see a preview of the new grades for each student. Review here for accuracy before continuing.
Click Import. You will see an “Imported Successfully” message and your imported grades will appear under the Enter Grades tab of your Gradebook.
Exporting Grades
Grades can be exported to CSV or XLSX file formats. These file types are compatible with Microsoft Excel and MacOS Numbers. D2L strongly encourages creating grade items and entering grades directly in Brightspace for the most compatible and reliable experience. Grades can be exported for all users in a course, or by groups. Follow the instructions outlined below:
Go to Grades tool homepage.
Select Export.
Specify the desired export details and formatting, including what users to export grades for - this can be All usersor byGroups.
The Key Fieldis the left most column and how users will be sorted by.
The Sort bytab specifies how user information is organized in columns from left to right.
| Note |
|---|
Do not select the Grade Schemeoption if you want to use the export file for an import later as it is not compatible with the import format. |
Select the grade items to be exported at the bottom of the page (note: all items are selected by default).
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Choose Export to CSV or Export to Excel.
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Once the file is prepared click Download.
The file can now be opened with programs that support the CSV file type or Excel.
For further assistance please contact edtech@brocku.ca.
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Q | A |
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Can I import grades after making changes to an a grades export file? | Yes - if saved and uploaded as a CSV |
Can I import excel (XLSX) files? | No - unless saved as a CSV |
Can I add new students with an import? | No |
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